tifo | bill & pay

Take away the admin of producing invoices, payroll exports and bank files.

Tifo Bill & Pay collates authorised timesheets from contractors and raises accurate invoices for your client. You can produce payroll exports by pay method eg PAYE, Umbrella or Limited. Just add a payroll provider and the exports are collated accordingly. If you need them, Tifo will also produce the relevant bank files to generate the payments.

The Tifo Bill & Pay solution is hosted on Azure which can be accessed via a portal. The portal provides the client with the ability to raise invoices to their end client’s based on the time worked by their contractors. It also produces a payroll file for the clients payroll provider along with a Bank File.

The functionality

The Tifo Bill & Pay solution is hosted on Azure which can be accessed via a portal. The portal provides the client with the ability to raise invoices to their end client’s based on the time worked by their contractors. It also produces a payroll file for the clients payroll provider along with a Bank File.

Timesheets

The portal allows visibility of all timesheets and the status. System filters will allow you to search by; date, timesheet status, clients, assignments, approvers, payroll providers and surname. You are able to view or download a PDF of a timesheet. There is also the option to raise draft invoices individually or consolidated by the end client. Timesheet data can also be imported into the portal through CSV templates if your contractors use an end client portal or if there is a self-billing agreement in place.

Invoicing

The portal allows visibility of all invoices and the invoice status. Using filters allows you to search by, invoice number, date, invoice status, clients, assignments and surname. You can even view or download a PDF of the Invoice and send invoices electronically. Invoices can be created by a single timesheet or you can consolidate invoices from the draft, you can also raise and send credit notes. Before an invoice is submitted there is the option to amend if necessary, along with a full audit trail for invoice creation and submission.

Reporting

Standard reports include: payroll report by payroll provider, gross margin/profit report, banking report to produce payment file to payroll providers or limited company contractors, invoice report to produce accounts entries. Bespoke reports can be written on request and if needed we can also bespoke the formatting of existing reports, all of which can be agreed during the implementation phase.

Payment and Billing Settings

There are various configurable settings per end client and payroll provider such as; customisable invoice settings at client level, billing settings per end client, payroll settings per contractor, payment settings per payroll provider, self-billing options, PO numbers and PO limits.